The Land Administration and Management System (LAMS)
The Land Administration and Management System or LAMS is an information system designed to provide effective management of land records and efficient delivery of land transactions and information services to the public.
LAMS, a major innovation developed during the implementation of the Second Phase of the Land Administration and Management Project (LAMP2) addresses the problematic management of the voluminous land records within DENR. Its objective is to improve the access to land records thereby realizing the delivery of quality land administration services.
The establishment of the LAMS supported under Department Administrative Order 2010-18, ensures the integrity and access to land information such as cadastral maps, isolated survey plans, public land applications, patents and titles. It also ensures the quick processing of land transactions and updating of land records, as well as the tracking of applications undergoing processing.
Background
The Land Administration and Management System (LAMS) was designed and released as a prototype in the One-Stop-Shop (OSS) office in the LAMP2 Pilot Site in Leyte in 2005.
The province of Leyte was chosen as a test site for the use of this system which was established in 2004 with the objective of meeting the government’s approach to improve service delivery within its core agencies.
The LAMS underwent extensive modification to improve efficiency and functionality in 2007 when it became fully operational.
In 2008, an automated Transaction Tracking System (TTS) was introduced to automate transactions through the system and to provide for better monitoring and evaluation and management report generation. With the new LAMS version – the LAMS Philippines the TTS will expand its functions as it will accommodate the tracking of processes in the regions, PENROs and CENROs including certifications, permits, leases and other transaction processes.
The TTS will also integrate all other land applications to include foreshore, friar lands, patrimonial lands, and among others.
During the latter part of 2009 it has been further modified to include functionality specific to operations of DENR, namely progression of survey plans from receipt to approval (IVAS or Inspection, Verification and Approval of Surveys) and scanning of survey plans and other documents.
The system is supported by a digital cadastral database that provides a spatial reference.
To date, the LAMS has been installed in 16 DENR-Regional Offices in the country. A massive data capture of survey and public land records will be outsourced to make LAMS fully operational in the entire country. With the completion of LAMS, other national agencies, local government units as well as private individuals are likely to have a complete and easy access to DENR cadastral maps and other survey information. This is expected to make overall management of land titling activities more efficient.
LAMS Objectives
- Improve delivery of land related services through automated land transactions
- Improve management of land records information by promoting transparency, accountability and integrity
- Improve access to integrated land information for better analysis, planning and decision making (spatially enabled management)
LAMS Operational Benefits
1. Increase efficiency, accountability and accuracy in land related transactions
- Computerized verification and approval of surveys;
- Built-in transaction tracking system (TTS) for more transparency in land transactions (i.e application status and actions)
- Digital submission of survey returns through Digital Land Survey Data(DLSD) generated under the E-survey Plan;
- Inquiry and lodgment at Kiosk located in the DENR Regional Offices
2. Improved access to land records & information at reduced costs to government, private & public clients ;
3. Reduced land conflicts/disputes brought about by erroneous, overlapping or missing records;
4. Double titling is avoided
5. Improved land records; management & maintain up-to-date information through linkage with other land info. systems;
6. Accurate land information to LGUs to support their land resource/development planning & tax mapping.
POLICY ISSUANCES UNDER LAMS
- DAO 2010 -18
IMPROVING MANAGEMENT OF LAND INFORMATION THROUGH THE ADOPTION OF LAND ADMINISTRATION AND MANAGEMENT SYSTEM - DAO 2016-01
ADOPTION OF DIGITAL LAND SURVEY DATA (DLSD) LODGMENT AS A STANDARD FORMAT FOR THE SUBMISSION AND EXCHANGE OF SURVEY DATA IN DIGITAL FORM UNDER THE LAND ADMINISTRATION AND MANAGEMENT SYSTEM (LAMS) - DMC 2016-06
ADOPTION OF THE MANUAL FOR THE OPERATIONALIZATION OF THE LAND ADMINISTRATION AND MANAGEMENT SYSTEM INSPECTION, VERIFICATION AND APPROVAL OF SURVEYS (IVAS)
LAMS Process Flow
Four (4) Components of LAMS:
- Inspection, Verification and Approval of Surveys (IVAS) is a system designed for the tracking of the verification and approval process of land surveys at the DENR Regional Offices. It has special GIS functionalities to facilitate automated checks which aid in the automated verification process.
- Public Land Application (PLA) is a database application with customized transaction tracking system tailored for efficient monitoring of all ongoing and pending public land applications in all PENROs and CENROs.
- Client Transaction Monitoring (CTM) is a feature of LAMS Philippines that enables the clients to know the status of their transaction without having physical contact with the DENR personnel. This is possible through the Online LAMS TTS (link found in the LMB website), a text message sent by the system, and through the LAMS Kiosks at the Regional Offices.
- eSurveyPlan is an easy to use windows application designed for the preparation of survey plans in digital land survey data (DLSD) format. It is a medium to online digital submission of survey returns for a faster verification and approval process and online access to land records and information as per DAO 2016-01.
DLSD is an XML file containing all the coordinate data and other textual information of the survey plan.
Special Features
1. First-in First-out (FIFO)
Under this feature, to prevent the users from prioritizing transactions to favor their preferred clients, transactions flow in a first in first out (FIFO) order is introduced, controlling the users to process only one transaction at a time. Users are also required to finish the processing of transactions before a new transaction can be accepted. When transactions are created and processed, they are placed at the bottom of the queue for processing at the next stage. The system automatically assigns the next transactions to be processed from the queue to prevent the users from selecting transactions. The transaction queues are listed by the date and time. Users may also be restricted from viewing the next transactions to be processed.
This feature also introduces the use of data controllers. Data controllers may be assigned to control the flow of transactions within a workgroup. They are responsible for receiving and assigning transactions to the users. While this provides efficient control of physical documents, data controllers are not mandatory. Without a data controller, users can still accept transactions from the queue.
2. Digital Cadastral Database (DCDB)
The DCDB is a database of land records containing textual, scanned documents, maps, and spatial data created and stored within LAMS Philippines.
- It provides the basic and authoritative layers of cadastre information with all parcels and political boundary information covering a municipality, city, or any political unit.
- It also covers and provides land transaction information and the recording of any property rights and information. The DCDB also creates different thematic layers on land uses, land tenure status, and other themes used for better land management, planning and decision making.
The DCDB cleansing involves:
- Correction of survey projection (from local to PRS’92 transformation)
- Identification and correction of erroneous surveys, gaps and overlaps
- Linkage with PLA status to determine lot status and potentials for titling, fraudulent or double title
- Linkage of scanned records to Cadastral database to prevent and identify questionable or fake records
3. ALARM Notification
An alert will automatically pop up on the left screen once the transaction for every single application exceeds the limit number of days (5 days for simple subdivision survey) to approve certain application. Another notification will be seen on the right side on the delay of every user to finish every single transaction. The number of days and time is set directly by the System Administrator to monitor the status for every submitted survey returns.
4. Digital Allocation Book
The purpose of this feature is to establish a link between the survey records and public land application and to display the parcel information, map and the application record in a single screen. It was also devised to clean records, establish correct DCDB with tenure information, and be able to provide consistent thematic maps for future land uses.
- Check the accuracy of the matching between parcels and application
- Check unmatched application
- Shows duplicate applications
- Shows untitled parcels in the map
- Checks for parcels with no polygon
- compares the area in the application and parcel records
- checks the applicant name and survey claimant
- checks for missing application
- checks for missing lot number in a given cadastral map series
- allows for fast data entry using the Allocation book and instantly updates the thematic map
WAY FORWARD or future plans for the development of e-LAMS
- Online payment application
- Online access of survey and PLA information
- Online filing and acceptance of application
- Linking and sharing of DCDB to LGUs and national government agencies